University of Virginia Department of
    Computer Science
One of the best talks ever given on time management (by Randy Pausch) A postscript version of this talk is also available.

Introduction

"Remember that time is money"
- Benjamin Franklin 1748, Advice to a Young Tradesman

One Good Thief is Worth Ten Good Scholars

Time Management for Teachers
Cathy Collins
Parker Publishing Company, 1987

CareerTrack Seminar:
Taking Control of Your Work Day 1990
(303) 447-2300

Outline

Why Time Management is Important

Scholars are Really in Trouble

"Never before have we had so little time in which to do so much"
-- Fireside Chat, February 23, 1942 Franklin Delano Roosevelt

The Problem is Severe

Hear me now...Believe me Later...

Goals/Priorities/Planning

Questions to Always Ask

The 80/20 Rule

Inspiration

"If you can dream it, you can do it"
-- Walt Disney

Planning is Important

Separate Planning from Action

"Sometimes I sits and thinks and sometimes I just sits"

TO DO Lists

The four-quadrant TO DO List

(From: The Seven Habits Of Highly Effective People: Restoring the Character Ethic, by Stephen R. Covey, Simon and Schuster, 1989.)

On My Desk

Paperwork

Reading Pile

Telephone

Vacations

Office Logistics

Scheduling Yourself

Learn to Say No

Gentle Nos

Everyone has Good and Bad Times

Interruptions

Cutting Things Short

Time Journals

Using Time Journal Data

Procrastination

"Procrastination is the thief of time"
-- Edward Young, Night Thoughts, 1742

Balancing Act

"Work expands so as to fill the time available for its completion"
-- Parkinson's Law, Cyril Parkinson, 1957

Avoiding Procrastination

Comfort Zones

Delegation

Delegation is not Dumping

Challenge People

Sociology

Meetings

Technology

General Advice

Care and Feeding of Advisors

More General Advice

The Seven Habits

From: The Seven Habits Of Highly Effective People: Restoring the Character Ethic, by Stephen R. Covey, Simon and Schuster, 1989.

  1. BE PROACTIVE. Between stimulus and response in human beings lies the power to choose. Productivity, then, means that we are solely responsible for what happens in our lives. No fair blaming anyone or anything else.

  2. BEGIN WITH THE END IN MIND. Imagine your funeral and listen to what you would like the eulogists to say about you. This should reveal exactly what matters most to you in your life. Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.

  3. PUT FIRST THINGS FIRST. To manage our lives effectively, we must keep our mission in mind, understand what's important as well as urgent, and maintain a balance between what we produce each day and our ability to produce in the future. Think of the former as putting out fires and the latter as personal development.

  4. THINK WIN/WIN. Agreements or solutions among people can be mutually beneficial if all parties cooperate and begin with a belief in the "third alternative": a better way that hasn't been thought of yet.

  5. SEEK FIRST TO BE UNDERSTANDING, THEN TO BE UNDERSTOOD. Most people don't listen. Not really. They listen long enough to devise a solution to the speaker's problem or a rejoinder to what's being said. Then they dive into the conversation. You'll be more effective in your relationships with people if you sincerely try to understand them fully before you try to make them understand your point of view.

  6. SYNERGIZE. Just what it sounds like. The whole is greater than the sum of its parts. In practice, this means you must use "creative cooperation" in social interactions. Value differences because it is often the clash between them that leads to creative solutions.

  7. SHARPEN THE SAW. This is the habit of self-renewal, which has four elements. The first is mental, which includes reading, visualizing, planning and writing. The second is spiritual, which means value clarification and commitment, study and meditation. Third is social/emotional, which includes service, empathy, synergy and intrinsic security. Finally, the physical element includes exercise, nutrition and stress management.



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