[Department of Computer Science] [Student Locator]
In some cases, two students may share a desk. In these cases, the students
sharing a desk should use only their assigned desk, and not ones assigned to other
students (even when they are not in use). This policy is to respect
personal space and ensure that students do not in effect become
reluctant participants in other students' desk sharing assignments.
Occasionally, a student may wish to change his or her desk assignment to move to a more preferable location, roomier desk accommodations, or simply for a change of venue. Any changes in desk assignment must be approved by the Desk Tsar. An intra-room transfer (e.g. a free desk becomes available in your room and you would like to move to it) should be handled by the Room Tsar. In such a case the Room Tsar must contact the Desk Tsar for final approval. Inter-room transfers (i.e. moving from one room to another) must be handled by the Desk Tsar. A desk assignment/move is never final until the Desk Tsar is informed Of the assignment, has consented to it, and the change is reflected on the Student Locator. You are ultimately responsible for making sure that your assignment is always reflected accurately in the Student Locator. If a desk move is not entered into the locator, it is not official, even if it has been approved. Always verify your assignment in the Student Locator.
You may only request to move to a desk that is already FREE as reflected on the student locator. I can NOT take future requests. Never EVER send me an email that says "I wish to move to such and such's desk once he/she graduates". If you send such a request, it will be ignored. You may only request a desk once it appears as FREE on the student locator.
A student should always verify his/her desk assignment via the Student Locator and report any suspected errors to the Desk Tsar. It is the student's responsibility to ensure that his/her entry in the student locator correctly reflects his/her current status in the program, research advisor, and especially his/her current desk assignment. The student should inform the desktsar via email of any changes in his/her status (e.g, you changed your advisor or you attained formal admission to the PhD program). Failure to do so may result in your seniority(see the criteria below) being overlooked due to misinformation in a requested desk move.
Here is an unfortunate scenario that we wish to avoid in the future. George graduates and vacates
his desk in room X which is much roomier and more accommodating than Bob's desk in room X.
Bob decides to move to George's old desk and take advantage of the space. Unfortunately, Bob
neglects to request the move from his Room Tsar, nor from the Desk Tsar. After settling in to
the new accommodations and moving all of his stuff, Bob is very pleased with his new surroundings.
A week later (in August) the Desk Tsar learns of George's graduation along with a number of others
reported by the systems staff before assigning desks to the incoming graduate class. Considering the
space free, the Desk Tsar assigns an incoming student to the desk. When the incoming student goes to
move in to his desk, the discrepancy is discovered. Now the new student is the rightful owner of the
desk because he has been assigned the space by the Desk Tsar. Unless the new student consents to taking the
less desirable space that Bob vacated a week ago, Bob must move back to his assigned desk. In this case
Bob had every right to posses the desk he wanted (as per his seniority in the room over the incoming
student) however his neglecting to request the move and attain the assignment, results in forfeiture of his
seniority in the situation and the unpleasant task of moving his belongings back and re-taking the less
desirable space. In this case, Bob must move from the desk assignment because his "desk move" was never
reflected in the
Full-time graduate students have the highest priority for their
own desk. In other words, if you are a full-time graduate
student and have a desk, that desk cannot be taken from you
unless one of the special cases below applies:
Ties in these two categories are broken by seniority, as judged
by the following criteria (senior-most to junior-most):
Inter-room AssignmentNote: Room transfer entails seniority loss.
|The Desk Tsar and/or the Room Tsar reserve the right to override any part of this policy if circumstances suggest so.|
Shelves at a desk are considered to be part of that desk, and may not be moved to another desk without the consent of the Room Tsar, as well as the consent of the Desk Tsar if moved to a desk in a different office. Furthermore, when a desk is vacated, the Desk Tsar has the right to move some shelves from that desk to other desks, in order to even out the distribution, before the desk is claimed.
Computer/network assignment is not the responsibility of the Desk and Room
Tsars. Contact the Systems Staff regarding putting new machines on your desk.
Any issues regarding computing systems should be directed to the
If you are having troubles with a person in your room, your first line of defense should be an attempt to work out the problem yourself with the offending person. Be nice. Perhaps the person does not realize he/she is disturbing others. Most of the time, the direct approach is the best. If you do not feel comfortable with a direct approach, or the direct approach has failed, contact your Room Tsar to help you. If you are unsatisfied with the situation after talking to the Room Tsar, then you may approach the Desk Tsar. The Desk Tsar will talk to all involved parties and decide on a course of action. Any decision the Desk Tsar makes is final.