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Preparing and Submitting Electronic Files for the
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Tenth International Workshop | AdobeSanMM | Courier | Times New Roman PS MT |
| AdobeSerMM | Courier, Italic | Times New Roman PS MT, Italic |
| Arial MT | Courier, Bold | Times New Roman PS MT, Bold |
| Arial MT, Italic | Courier, Bold Italic | Times New Roman PS MT, Bold Italic |
| Arial MT, Bold | Symbol | ZapfDingbats |
| Arial MT, Bold Italic |
Using only the specified fonts provides a consistent look to all the papers in the proceedings. If you decide to use fonts other than those listed, they must be either Postscript or TrueType. Use of custom-made or hacked fonts is PROHIBITED, for the reason that the encoding may not be standard, and thus the conversion to PDF may result in unwanted characters. Such an error can be very difficult to spot.
IMPORTANT All images must be embedded in your document, or included separately with your submission.
The type of graphics you include will affect the quality and file size of your manuscript. In general, vector graphics, such as those produced by most presentation and drawing packages, are electronically efficient and will not conflict with conversions to PDF.
When Preparing Graphics/Images
- Make sure that any text in the graphic has a minimum point size of 4 points. Text below the minimum point size will not be readable in print.
- Do not use custom halftones (photographs) and pattern fills. (In Lotus Freelance, Fill Patterns do not convert to PDF and a white solid fill is substituted.) Instead, use solid-color or grayscale fills to produce a more readable document on-screen that will also load and print significantly faster. This is especially important for charts and graphs.
- Do not select “Smooth Graphics”. This option often produces extremely large files that will take a long time to display and print. The Smooth Graphics option is usually found in the Page Setup Dialog box in Macintosh applications and some Windows applications.
The Use of Bitmapped Images
Bitmapped images, such as those produced when a photograph is scanned, require significant storage space and must be used with care. Bitmap graphics store an image as a series of numbers that represent the color of each dot in the image. Increasing the size, resolution (dots per inch), or number of colors in an image will dramatically increase the size of the image. To improve the quality of bitmap graphics:
- Bitmapped images should be as small as possible: no more than 256 (8 bit) color/grayscale, 300 dots per inch.
- Reduce the number of display colors before making screen shots. The majority of computer applications use fewer than 16 colors for their menus, dialogs etc.
- Select higher resolutions only for images that a reader will magnify. Image resolution of bitmapped images does not increase when readers zoom in on an image.
If your paper contains images with resolution that exceeds the maximum of 300 dpi, they will be downsampled during the conversion process. However this automated process used will not always produce the best image—you are encouraged to perform this yourself (downsampling) on an image-by-image basis.
COPYRIGHT POLICY
All authors who submit articles for publication by IEEE must also fill out, sign, and submit an IEEE copyright form. It is not necessary that each author of an article sign the copyright form: one author (or other authorized person) can act as representative for all. The copyright form must be received by IEEE well before the date of publication (in most cases, several weeks).
The IEEE copyright form can be found at http://www.ieee.org/about/documentation/copyright/cfrmlink.htm
DELIVERING YOUR SUBMISSION
Compressing Your Submission
Submitting your material is quicker and easier (and required if you submit several files at once) if all of the files are collected into a single archive using one of the following formats:
| · Pkzip (.zip) | · GNU Zip (.gz) | · Compress Tar (.taz) |
| · Tar (.tar) | · GNU Zip Tar (.tgz) | · LHA (.lhz) |
| · StuffIt (.sit) | · Compress (.z) | · ARJ (.arj) |
Naming Convention
The name of your file should be your paper ID followed by the appropriate extension. For example, if your paper is a Microsoft Word document whose ID is 123, you would name your file
123.doc. If you choose to compress your submission, name the compressed file the same name, i.e.
123.zip, etc.
Revisions of your electronic manuscript cannot have the same name. To submit a revision, add a letter to the end of the paper ID. For example, the first revision of
123.doc should be 123a.doc.
Submitting Your Camera-Ready Copy and Copyright Form
Send a printout of your manuscript along with your signed copyright form via mail by
29 March 2002:
Laura Hyslop – IWQoS 2002
IEEE
445 Hoes Lane
Piscataway, NJ 08854-4150 USA
+1 732 562 1746 fax (for copyright forms only—no camera-ready copy!!!)
Submitting Your Electronic Paper
Send your manuscript to the IWQoS 2002 FTP site (see below for detailed instructions) by
29 March 2002. If you are unable to send your files via FTP, you may send a 3½-inch or Zip disk formatted for Macintosh or PC with your signed copyright form.
You MUST submit your paper and copyright form by 29 March 2002.
Step-By-Step FTP Instructions
When transferring files to the FTP site, if you have a choice between ASCII and binary modes, use binary. Although ASCII mode works well most of the time, binary mode incurs fewer problems.
What you will need to upload your file:
- A computer with Internet access and an Internet browser. Netscape is available free at www.netscape.com. Internet Explorer is available free at www.microsoft.com. (This program requires an ftp plug-in that also can be found on the Microsoft website.)
- FTP software (Optional). There are many free FTP software programs available for the PC and Mac at www.shareware.com
Uploading your file(s) is a simple process. You may either
- Upload to your conference's FTP directory via your Internet browser:
a) Launch your browser
b) In the Address/Location field, type ftp://ftp.ieee.org/uploads/pubconf/iwqos
c) Drag and drop your file(s) onto the browser window
or
- Upload to your conference's FTP directory via your FTP software:
a) Launch your FTP software application
b) In the Address field (this is sometimes called Location or Site), type ftp.ieee.org
c) In the User Name or User ID field, type anonymous
d) In the Password field, you may type anything
e) Click through the folders to the following directory: /uploads/pubconf/iwqos
f) Transfer your file(s) into that directory
After a successful upload, you should see your file in the FTP directory, and the file size should be the same as your original file. Please do not request a confirmation of receipt.
Note: If uploading a new version of your manuscript, you must add a letter to the end of the paper ID. The site will not accept files with the same name.
We (IEEE) will contact you in the event of any problems.
FREQUENTLY ASKED QUESTIONS
Q. How will I know if my electronic manuscript was received?
A. You can check the file size displayed on the webpage after your submission is complete. If it matches the file size of your original file, then you have successfully uploaded your file.
Q. What if I need to send a new version?
A. Use the same FTP instructions, and add a letter to the original filename. A revision to an original submission named
123.qxd would be 123a.qxd.
Q. I have uploaded two different versions of my paper. How do you know which one to use?
A. The filename will indicate a new version (123a, 123b, etc.). In addition, the FTP server tracks the time of upload, so that the version last uploaded will be considered the current version.
Q. My system keeps timing out when I try to upload my file. What should I do?
A. You can try two things:
· If your file is large, you may want to compress it before uploading it. (*.zip, *.sit, *.tar, etc.)
· Sometimes your specific Internet route may experience heavy Internet traffic, slowing down your connection and resulting in time-outs and/or painfully slow transmissions. Try to upload your file during periods of low Internet usage.